Digitalising Receipt Management with Hubdoc

Managing receipts and invoices can be a time-consuming task for any business. That’s where Hubdoc comes in. Hubdoc is a cloud-based platform that automates the collection, organisation, and storage of your financial documents. By integrating with accounting software like Xero, it makes managing your business finances simpler and more efficient. If you're looking to reduce paperwork and streamline your financial admin, Hubdoc is the solution you've been waiting for.

What is Hubdoc?

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Hubdoc is a cloud-based document management solution designed to help businesses and individuals digitise and organise their financial records. It automates the collection and storage of receipts, bills, invoices, and bank statements by extracting key data and syncing it with accounting software like Xero. Hubdoc is a powerful tool to eliminate manual data entry, providing centralised document management.

Hubdoc Key Features

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Snap & Send Paperwork: With the Hubdoc mobile app, users can simply take a photo of receipts, invoices, or bills, and Hubdoc will scan, extract, and store the document. No more physical paperwork to manage!

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Email Integration: Hubdoc provides a personalised email address, allowing users to email receipts, bills, or invoices directly into the system. Hubdoc extracts the information and files it automatically for you.

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Seamless Publishing: Hubdoc allows you to publish documents and their data directly to accounting software like Xero making it easier to manage your finances.

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Supplier Rules Automation: Automate how receipts and bills are categorised and coded, saving you time on repetitive tasks.

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Collaborate Easily: Hubdoc integrates with bookkeeping and accounting software, ensuring smooth collaboration with your team, bookkeeper, or accountant.

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Cloud Backup & Organisation: Hubdoc automatically backs up your financial documents in the cloud. It also sorts and organises them into searchable, customisable folders, ensuring you can easily find any document when needed.

Hubdoc’s Integration With Xero

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Hubdoc works seamlessly with Xero to make receipt and invoice management effortless, ensuring your financial records stay accurate and up-to-date. Here’s how Hubdoc enhances your experience with Xero:

1. Automatic Data Capture: Hubdoc extracts key information like supplier names, amounts, and invoice numbers from receipts and bills. This data is automatically uploaded into Xero, eliminating the need for manual entry.
2. Seamless Reconciliation: Once Hubdoc captures the data, it syncs directly into Xero and matches transactions with your bank feeds. This ensures that all financial records are fully reconciled without manual intervention.
3. Create Draft Transactions: Hubdoc automatically generates draft transactions in Xero using the extracted data. Supplier rules can be set up to automate how bills and receipts are coded, reducing the need for manual adjustments.
4. Document Attachment: Every transaction in Xero includes the original document, providing a complete, traceable record for audit purposes.
5. Paperless Organisation: Hubdoc stores and organises all receipts and bills in Xero into customisable supplier folders. With unlimited cloud storage, you can easily access and manage documents from anywhere, ensuring all financial records are securely backed up.

With Hubdoc and Xero, you save time on admin tasks, and maintain accurate financials.

Digitally Organise Receipts for Simpler Admin

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Gone are the days of stuffing receipts in shoeboxes or getting buried under piles of paperwork. Hubdoc allows users to organise and access important financial documents from any device, anywhere in the world. With Hubdoc, you can rest assured that your financial records are backed up, searchable, and available for easy retrieval whenever you need them.

Why Hubdoc is Great for Businesses

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• Reduces manual data entry and human error
• Simplifies receipt and document collection
• Centralises financial records for easy access
• Seamlessly integrates with Xero for streamlined accounting

Hubdoc is an essential tool for businesses looking to simplify their admin processes and manage receipts, bills, and invoices in a paperless, efficient way. If you’re looking to improve your financial workflow and reduce time spent on admin, Hubdoc is a smart choice — especially when integrated with Xero

Ready to Simplify Your Receipt Management?

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Start using Hubdoc with Xero today and streamline your financial admin. Say goodbye to manual data entry and paper clutter — sign up for Hubdoc and take the first step towards easier, more accurate bookkeeping.

If you’re interested in getting started with Hubdoc, get in touch with us at Bonerath & Co Accountants.

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